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SJR Race Planning Committee Meeting Minutes

South Jersey Region-Sports Car Club of America, Inc.

Minutes of the March 18, 2009 Meeting

Chairman, Bob Childress, called the meeting to order at 7:40 PM on Monday evening, May 18, 2009 at Fairchilds Restaurant in Atco, NJ.

Bob turned the meeting over temporarily to R.E., Jim Tornetta so that Jim could set down guidelines for future race planning meetings. He stated that each chief of specialty should report on each aspect of that specialty and what their needs or wants are and what has been accomplished.

While waiting for Terry to arrive, Bob started with the task list with race administration which appears to be complete.

Track coordination - the meeting with NJMP will take place May 27th.

Equipment - NNJR van will be delivered to Dan Zane who, in turn, will transport. Sue questioned whether or not the van should be taken to the track. Jim will check with Dan as to how this is going to be completed. J.D. has arranged for the hospitality.

Pre-event - J.D. has ordered the trophies and event t-shirts. We have one pace car from the track and Sue has offered her Subaru for the safety car. J.D. will ask George Bloeser to bring the Tri-Region light bar. We will ask the Zane brothers to pick up the water for workers. Meg will check on the status of the checker flags.

Pre-event Paddock - Terry explained this addition to the task list. We will need signs for direction to registration. J.D. will look into this. We will have the Zane's prepare ¾ inch plywood measured 2x8 for access ramps to the tech garage. Meg prepared a map of the various areas of the paddock area and Terry would like to have the Pro IT entrants in one special area. Discussion on just where this would be. The impound area was decided.

Event - J.D. will have the coolers filled in the morning and at lunch time. Dan Zane will manage the worker raffle. Results copying and posting will be coordinated with Jack Oliver and we could utilize workers children. As for trophy presentation and distribution, Jim Tornetta will take on this task. Sue suggested that Jim contact Kathy. We will need the region banner as a backdrop. We will have victory laps and Linda Louie (T&S) will have to call pit with the winners.

Communications - Terry stated that the radios have been ordered and Chris at Sync Speed will bring them with him. 30 units have been ordered. Craig and Dan will handle the antennas.

Registration - Val reported that she has ordered the credentials. Security will be supplied with samples of the credentials. Event t-shirts are for workers only and each chief will be given their quota. Val, Meg and J.D. will coordinate an entry list for competitors. J.D. suggested that we put together a entry list such as WDC does.

Tech - Sue reported that Mike Murphy stated that all is in order. We are borrowing scales from Tri-Region.

Timing & Scoring - Jack reported that he has spoken with Linda Louie and the only concern she has is that the battery for the timing light has not been charged for quite a while and that needs to be done. Copiers will be available in the classroom We will contact Craig Zane to make sure our batteries are on board the trailer as back up.

Flag and Communications - Terry asked if Dan had gotten his license upgraded and Sue assured that this had been accomplished.

Pit -Terry had spoken with Randy Bennett. Terry asked if we needed a pit out person and it was felt that we should as the pit l ane is so long.

Grid - Karen Petersen will be here to help and with the resignation of Dan Cassino, Bill Von Suskil has volunteered to step up as our grid rep. Grid has a pop-up and will need cones to mark off the area. J.D. suggested that we use the track cones which have eyelets at the top so that we can run yellow tape through them.

Start - David Teal reported that he will be helped by Mike Allenbaugh on Friday. David is light on starters for now but he is working on recruiting more.

Sound - Terry reported that the Tri-Region sound meter will be utilized and will be located at station 4.

Emergency Services - Ray reported that all is in order.

Stewards - Terry reported that steward assignments have been completed and operating procedures are developed and he is preparing the outline for the drivers meeting.

There being no further discussions, the meeting was adjourned at 8:45 PM.

Respectfully submitted,

Sue King
Secretary

THOSE IN ATTENDANCE AT THE RACE PLANNING COMMITTEE MEETING - May 18, 2009

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