solo club racing rally at speed contacts bod minutes rpc minutes photos links forums

SJR Home Page ● SJR Merchandise ● SJR/SCCA Membership App ● SJR Calendar

SJR Race Planning Committee Meeting Minutes

South Jersey Region-Sports Car Club of America, Inc.

Minutes of the April 28, 2008 Meeting

David Teal called the meeting to order at 7:30 PM on Monday evening, April 28, 2008. David introduced Ed Jenks as the new Chairman for the race planning committee and Ed gave his racing and leadership credentials. Meg made a motion to accept the minutes as published, second by David. The list of those in attendance for this meeting is attached.

Ed went over the importance of having a written process and asked Meg to post information on our forum. Ed suggested that we have a debriefing meeting after our first event at NJMP and set the date for this meeting as July 28th. Also, he set the following dates - August 11th, August 25th, September 8th and September 15th - as race planning meetings. Meg will post these dates on the forum.

Budget for the July event-J.D. reported that he could not finalize the budget because there are too many unknowns. J.D., Brian, and John are on the budget committee. J.D. reported that DC Region rejected our request for a loan. J.D. had asked for dialogue from their BOD and did not get any feedback from them except for the rejection. When J.D. spoke with Gayle, he asked that she get back to him if she needed any clarification on the preliminary budget that he sent to her. J.D. will go back to DC with more information. Discussion centered on how best to re-approach them. Brian reported that the track seems to be dragging their feet on providing numbers for our requests. Johnny Bornholdt asked if the budget committee had approached National with a request. Brian reported that he had tried to contact Terry Osmond for over a week and they were leaving voice mails for each other and one of the questions she asked Brian she wanted to know if we wanted National to waive the sanction fee and Brian told her no that what we wanted to know is how best to get information on funding. Brian reported that banks have been approached for a loan - a loan without personal guarantees. It was suggested that we contact the Steel Cities Region R.E., Mike Conley, to find out how they went about getting funding when they started racing at Beaver Run. Ed will call Gayle Lorenz - DC Region R.E. - and talk further with her about our request. Sponsorship - Fay suggested that we reach out to Tom Hessert of Classic Cars. J.D. will call him. Discussion on contacts for sponsorship.

Activity/Task List - Terry went over this list. State racing regulations - complete. Track inspection - the Executive Steward has been contacted and this will be coordinated after the track receives the CO. Equipment planning - consolidated needs list to be in by the May meeting. Worker recruitment - Randy Bennett suggested that the various specialty chiefs supply status of workers. Dan reported that he has been approached by EMRA for our assistance in F&C. A date of May 4th has been set for training in F&C, T&S and registration, time is 1PM and Mike Allenbaugh has offered his office as the meeting place. Discussion centered on our supplying race workers for the pro events. Terry spoke with Ken Grammer about flag station requirements and J.D. stated that the track wants us to supply the actual flag stations, at no cost to the track. June 7th is the date for our workers to review the facilities. Terry will lock in this date with the track. JRB - J.D. reported that Darryl Anthony of NNJR is keeping everyone in his region up to date on the shared responsibilities. The next meeting of the JRB will be held at the May regional at Pocono. DC Region coordination - David spoke with Gayle and she will talk with her chiefs about coming up to help. Val Heun reported that Joyce Sinclair, from DC, will be the Chief of registration. David recommended that our specialty chiefs contact the DC chiefs. Terry will sent the DC chiefs an invitation to participate in the June 7th meeting as soon as he firms this date up with the track. On-line registration-Val reported that we are set up with DLB. Val is investigating pay pal requirements. Ed will have someone contact Val. Disaster plan - Terry reported that he wants the track and Millville Rescue coordination and he will forward the plan to the Executive Steward. The disaster plan will be available to all of our specialty chiefs at the beginning of the event. Race administration - Terry reported that the supplemental regulations are in the process of being written. The schedule for the weekend will be set once we know the hours of operation from the track. There will possibly be nine race groups. This is being coordinated with Dave Hoffman from NNJR. Event support - this is the track responsibility. Security? J.D. was not clear as to the number of security personnel the track is going to provide. Discussion centered on this. A question was asked if we should have a July task list. Discussion followed and it was felt it would be best to have a list.

Old Business - None.

New Business - J.D. expressed thanks to Ed Jenks for taking over the chairmanship of the race planning committee.

The next meeting is Monday, May 19th.

There being no further business, the meeting was adjourned at 9:50 PM.

Respectfully submitted,

Sue King
Secretary

THOSE IN ATTENDANCE AT THE RACE PLANNING COMMITTEE MEETING - APRIL 28, 2008

© 2008 South Jersey Region, SCCA. All rights reserved.