BOARD OF DIRECTORS MEETING
South Jersey Region-Sports Car Club of America, Inc.
The March 2008 meeting of the Board of Directors for the South Jersey Region of the Sports Car Club of America, Inc. was held at the home of Sue King on Thursday evening, March 6, 2008. The meeting was called to order by R.E., Jim Tornetta at 8:05 PM.
Present were: Brian Heun, Jim Tornetta, Bob Childress, Meg Meyer, Sue King, Mike Allenbaugh, John Borden, and J.D. King. Guests were: Val Heun and David Teal.
Treasurer's Report - John reported that we did not spend too much in February and we have $4,600 between our operating account and the CD's. J.D. asked what do we have in the Dave Rose Scholarship Fund and John replied that we have $2,000 in that account.
Membership - Meg reported that we have 230 (plus/minus) paid members.
Solo - Brian reported that the weekend membership. It seems that no
one in our group wants to do it and no one else in other regions want to do it either but Brian and
Mike both felt that we have no choice but to do it. It was felt that National has it worked out with
the insurance company that, if this is not done, it could make getting insurance for our events
difficult. We should go ahead and do it and, if it doesn't work out, we could stress that solo
participants become full fledged members. Sue reminded all that there is a $15 discount if a current
paid member endorses their application. It could make registration a little more taxing for Val but
all were in agreement to give it our best effort.
That being said, Brian asked what system we should use for registration. He suggested that we AX Ware. AX Ware vs. My Auto Events has a cost differential of only $5. AX was designed by a member of the SCCA. Brian would like to go with the AX Ware program as it give customer service, it is designed for our software and the fact that the price it right. John asked what is the yearly charge. Val replied that there is a fee of $30 per event and a $50 yearly fee. Meg made a motion to go with the AX Ware package. Second my Mike. Motion carried. Brian mentioned that, when he applied for the sanction for the first Solo event, he was told that we had not renewed our charter with National. Sue will follow up on this and, if need be, send National the necessary information tomorrow. Brian also mentioned that there is no way to access the weekend membership form on-line at the SCCA website. Sue will send a request for these membership forms. Brian received the State Police license today. The college is the only open issue and he has not received the signed contract back from the college so Brian contacted the college. He was told that the college has a new administrator for his review. He was reassured that we hare in good shape with the college. Brian further reported that one of our fall events may not be able to run as the college has not finalized their calendar.
NJMP - J.D. reported that there will be a worker symposium which will be held on Saturday, March 29th - 11AM. This will be at the DRBA building located at the Millville airport on Ledden Street, weather permitting. If the weather is inclement, the DRBA offered hanger 'A' which is located on Thunderbolt Street. David presented his write-up for the invitation to this event. J.D. suggested that if the weather is inclement that our announcement tell all that they should go to the website for further information. Discussion centered on the conversations J.D. has had with the management for the new track. Meg reported that Dan Cassino has volunteered to do a mass mailing for this event. David reported that Joyce Sinclair who is one of the national registrar's for DC region and she has offered, is we want her to be, our chief registrar for our first event. All felt that this is an outstanding commitment on her part. David suggested that we get and give a lot of feedback with the DC folks when they come for our March 29th meeting. As the DC region has a vast amount of knowledge in putting on race events we will need all of their expertise for our race facility. Jim reported that he received David's email about getting BOD approval for Dan Cassino as chief of Grid and Val Heun as chief of registration. Motion by Meg, second by John. Motion carried. David said that we need the following chief's - Timing & Scoring, Pit, Paddock. It was suggested that we approach Matt Wojtkowiak, Sr. & Jr. and, also, Matt Tornetta if they would like to take on one of these responsibilities. Mike reported that he has been contacted by about 25-30 people who have expressed interest in volunteering as various specialty workers - registration, grid, timing & scoring. Jim asked about funds to run our race events. John suggested that he, Brian and J.D. act as the committee to fine tune the budget and come up with suggestions for fund raising. David has received communications from DC region about asking the DC region for funding. John suggested that, if we ask a partner for funding, that we ask for a percentage of the funding not 100%. Sue reported that we should put a letter together and plead our case to the DC region. John went on to suggest that we should state our case by letting them know what our budget is and we know what we can contribute and this is the number we would like you to consider and this is how we are going to pay them back. J.D. has a proposed budget which needs to be fine tuned. Discussion centered on a logo for t-shirt designs for our events.
New Business - David asked for Board approval to pay registration fees for Meg, Fay and David for attending the Roundtable in Ithaca, NY on March 14-16, 2008. Motion by J.D to pay the $90 registration fees for all three. Second by Brian. Motion carried.
There being no further business, the meeting was adjourned at 9:10 PM.